Jan 10, 2018
Job Title: Executive Assistant
Company Name: JPMorgan
Location: Dubai, United Arab Emirates (UAE)
Job Summary: The Executive Assistant will predominantly perform diverse secretarial duties requiring confidentiality, a strong work ethic and common sense approach. Support requirements will vary from day to day dependent on the business covered and all applicants should have a solid PA background and skill set with a strong degree of flexibility given the demanding nature of this role.
Key Duties and Responsibilities:
Advanced, proactive diary management, facilitating swift set-up of client meetings
Complex, high volume email management (where applicable)
Shared phone coverage for a busy group, involving significant interaction with clients and senior members of the firm.
Meeting, conference calls, telepresence set up internally and externally
Finalise complex travel arrangements: co-ordination of flights, check in, VISAs, accommodation and ground transportation logistics following a Corporate Policy. Manage a multitude of frequent changes at short notice and prepare travel itineraries
Management of expense processing through Concur, reimbursement, personal amounts owing and account reconciliations
System functionality expert utilise internal systems, complete accurate data entry into internal management information systems and responsible for accurate collation of information to senior management.
Become integral part of business, understand group priorities and bankers expectation
General administration duties (Room bookings, filing, photocopying, faxing, binding)
Partnership with assistants across the CIB group to provide coverage for absence where necessary.
Assisting with various business management related projects.
Maintaining familiarity with all policy and technology updates.
Making yourself available to your peers to assist with overflow, special projects and day-to-day tasks.
Keep contacts and client lists current.
Qualifications, Skills and Experience:
Previous experience in working in a Banking or Financial services environment is desired
Strong time management, good prioritization, team player.
Tact and good judgment in confidential situations and the ability to interact with senior management.
Able to work with minimal supervision, works well individually and in teams, shares information, and supports colleagues.
Proven ability to juggle multiple tasks, strong memory, quick mind and work style and ability to focus and conduct business with minimal errors/misses.
Knowledge of general office procedures (e.g., filing, correspondence, arranging meetings).
Strong PC skills, proficient in all Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and Concur.
Enthusiastic, self-motivated, effective under pressure, and flexible.
Solid organizational and time management skills.
Knowledge of Spreadsheet Tools and Data Management Tools.
Broad knowledge and understanding of global organizational structure.
Knowledge of Compliance protocols.
Strong Excel skills
J.P. Morgan Chase
Dubai - United Arab Emirates