Job Summary: The Executive Secretary will be responsible for providing secretarial and administrative support to the Senior Vice President – Strategic Capital, including sole responsibility for the day to day operations to ensure smooth and efficient running of his office.
Key Duties and Responsibilities:
Tasked with document control and extensive diary management
Ensuring smooth functioning of the department by efficiently managing administrative and clerical tasks.
Acting as the point person for office manager duties including communication, mailing, supplies and errands.
Maintaining the Senior Vice President’s appointment schedule by planning and scheduling appointments, meetings and travel.
Managing the Senior Vice President’s correspondence with external parties.
Preparing department related inter office memorandums, presentations and reports as well as writing business reports and official correspondence (letters, emails, notes etc.,)
Ensuring dissemination and archiving of all department related communication and documentation.
Providing general support to visitors.
Receiving calls on behalf of the Senior Vice President and maintain out office record and covey messages timely.
Preparing agenda for meetings in advance, confirm time and venue, coordinate with other meeting attendees and arrange meeting facilities.
Acting as recording assistant whenever required and prepare minutes of meeting.
Maintaining confidentiality of all types of documents and assure discreet handling of all business deals and projects related to the department.
Ensuring that documentation is correctly filed and maintained in an efficient filing system and ensuring constant availability of office supplies.
Qualifications, Skills and Experience:
The applicant for the Executive Secretary UAE job must hold a bachelor’s degree or an equivalent in the relevant field.
The ideal candidate should possess an Administration background in a similar or related industry
At least five years of related experience
You must possess good spoken and written communication skills with the ability to multi task.
Meraas is a Dubai-based holding company. We design for a diverse mix of people to stimulate a creative urban culture where the next generation of ideas, businesses, and communities can take root. Our vision is to encourage people to live an active urban lifestyle by designing, developing, and operating diverse places that enable people to enjoy more of the things they love. These investments ensure a better future for all those who live in and visit Dubai, and span different sectors including food, retail, leisure and entertainment, hospitality, and health, among others. Our destinations which to date include City Walk, The Beach, Boxpark, Last Exit, The Outlet Village, and Kite Beach, are open places for communities to socialise, explore, learn, play, create, and enjoy.