Job Summary: The UAE Event Executive will pilot all UAE events project management, coordination and execution.
Key Duties and Responsibilities:
UAE Event Project Management, Coordination and Execution
Lead the development, production and delivery of Retail event projects from proposal right up to delivery.
Delivering events on time, within budget, that meet or exceed expectations.
Full monitoring of timeline with anticipation: setting, communicating and maintaining timelines and priorities on every project
To create clear and inspiring briefs to supplier: propose ideas for event concept, content, format
Be the communication facilitator via efficient and constructive coordination with HQ, other departments, external suppliers to channel and dispatch the relevant info (event program, scheduling, task management…)
Ensure flawless construction, installation and dismantle phases, (monitor quality & progress of work)
Ensure the execution of visual aspects of each activation: flowers, portrait frames, books…
Ensure the management of models / hostesses (schedule, hair, MU, dresses)
Coordinate with Supply Chain team, Free Zone team & other suppliers for the transfer of furniture & events related inventory to events and from event to final destination
Coordination & follow up on obtaining permits from various organizations (malls, authorities, facilities, etc.) to ensure events can take place in the set time frame
Apply Richemont Security guidelines and ensure event is set and organized according to the updated procedures of the group
Be in control of budget per project: timely follow up on invoices and clearly track the budget sheets
Continuously create and upgrade relevant processes/guidelines to optimize efficiency (out of boutique and in-boutique events, permits, security…)
Vendors Sourcing and Management
Build a strong suppliers strategy: develop a structured and relevant vendors’ pool per types of events/projects/expertise, regularly assess vendors to constructive update and upgrade the pool
Ensure contracting, negotiations and compliance for each vendor
Train the vendors to be VCA contributors, and develop relationships/partnerships with them for long term collaboration
Visual Merchandising widow animation
Work hand in hand with Visual Merchandiser to create immersive window animations within VM specificities (materials used, accessibility to showcases, etc…)
Build a clear creative brief together with VM team, and align with HQ
Local Collaterals Production Projects (event concept, invitation cards, e-cards, leaflets, gifts)
To create and produce custom made tools for CRM / event activities, gifts and other mailing elements
(season greetings, event invitations, brochures)
To ensure arrangement of event gifts according to retail team’s needs
In charge of budget from start to end of each project: timely invoice follow up with suppliers, partners and
Monthly update of A&P budget per project
Control of yearly Retail event budgets with accurate forecasts
Reports to Communications Manager
Weekly Communication review of projects, budgets
Analytical and clear post event reports to be shared with HQ and local teams timely
Competitive analysis via regular reports to nourish VCA event upgrading, vendors’ sourcing
Provide leadership, motivation, direction and support to your team member
Train and grow your team to the max potential
Qualifications, Skills and Experience:
The ideal candidate should be a Marketing / Communications / Business graduate
At least three to five years of professional event experience and masters project management process.
candidate has outstanding ability to multi-task, strong leadership, organizational and interpersonal skills.
The applicant should have three to five years of professional event experience
Outstanding ability to multi-task, strong leadership, organizational and interpersonal skills
Keen attention to detail
Ability to leverage a network of functional partnerships
Troubleshoot critical issues under stressful situation
Excellent written and oral communication skills
Presence on the field prior, during and after event / boutique animation, might require to work during week end and overnight
Richemont owns several of the world's leading companies in the field of luxury goods, with particular strengths in jewellery, luxury watches and premium accessories. The Group’s luxury interests encompass several of the most prestigious names in the luxury industry including Cartier, Van Cleef & Arpels, Piaget, Vacheron Constantin, Jaeger-LeCoultre, IWC Schaffhausen, Panerai and Montblanc.