Company Name: Bank of New York Mellon Corporation (BNY Mellon)
Location: Dubai, United Arab Emirates (UAE)
Job Summary: The Sr Administrative Assistant is mainly responsible for performing a full range of advanced, diversified secretarial and administrative functions, typically of a responsible and confidential nature for the MEA Asset Servicing team and for the Dubai Branch Senior Executive Officer. This role requires broad and comprehensive experience, skills and knowledge of organization policies and practices. S/He will have corporate interface, across many levels of the organization, at senior executive level but more often at senior manager level and potentially with external clients. The incumbent will therefore need to be articulate and sensitive to the culture and diversity of the audience. S/He will screen telephone calls and may be expected to apply independent judgment when resolving both routine and complex enquiries. S/he should be able to compose correspondence, memoranda and may be required to produce reports and presentation materials, organize events, seminars or coordinate resources for small projects of moderate complexity.
Key Duties and Responsibilities:
The BNY Mellon Sr Administrative Assistant will be tasked with diary management
In charge of scheduling internal and external meetings
Tasked with arranging travel itineraries and coordinating travel arrangements, including settlement of related expenses
Committee Secretariat duties, including preparing and distributing minutes of meetings
Screen telephone calls and resolve routine and complex inquiries.
Providing administrative support to the Dubai SEO and administratively support the running of the Dubai branch.
Qualifications, Skills and Experience:
The ideal candidate for the BNY Mellon Sr Administrative Assistant UAE job placement should hold a high school education or equivalent.
The qualified candidate will have a solid background of PA experience at senior manager level within a large, multi-networked organisation (FS industry experience is preferred).
Exceptional interpersonal skills with ability to handle sensitive and confidential issues.
Position requires poise, tact and diplomacy.
Must be able to interact and communicate with all levels of the organization.
Must be familiar with and be able to use personal computers, data storing, Excel and other Microsoft Office Suite products.
The role may also require the regular use of business or technical vocabulary coupled with sound knowledge of organizational operations, procedures and staff.
Must be well organized, able to handle multiple tasks simultaneously and therefore manage priorities, establish and meet deadlines.
Skilled in typing, shorthand, and/or dictation, advance proofreading/editing and word processing.
The candidate should have good math skills, excellent oral/written communication skills as well as organizational/interpersonal skills.
Makes independent decisions regarding planning, organizing, and scheduling work.
The Bank of New York Mellon Corporation, which does business as BNY Mellon, is an American worldwide banking and financial services holding company headquartered in New York City. It was formed on July 1, 2007, as a result of the merger of The Bank of New York and Mellon Financial Corporation. The merger made the company one of the world's largest custodian banks and asset servicing companies. Through its Bank of New York predecessor, it is one of the three oldest banking corporations in the United States, and among the oldest banks in the world, having been established in June 1784 by a group that included American Founding Fathers Aaron Burr and Alexander Hamilton. Mellon had been founded in 1869.