Job Title: Secretary
Company Name: AECOM
Location: Dubai, United Arab Emirates (UAE)
Key Duties and Responsibilities:
- The Secretary will provide efficient administrative support to the Project including typing, telephone and reception duties to facilitate effective communication and the efficient running of the Project.
- Liaise effectively with the Project Manager, Engineers, Site Staffs, and external contacts on behalf of the project office.
- Coordinate and organize meetings/seminars within the project office, and with external clients, and assist with the preparation of presentations, agendas and minutes.
- Provide efficient word processing, clerical, photocopying, filing and minute taking duties in respect of the Project.
- The Secretary will also screen incoming mails and telephone calls, action responses & redirect correspondence where necessary.
- Organize and coordinate travel requests for the Project Manager and other Engineers, relating to the project where and when required.
- Maintains confidential records and filing of reports, correspondence and related material for ease of retrieval.
- Performing secretarial, administrative, organizing and research tasks requiring a sound understanding of organization policy and structure.
- Coordinating and ordering of stationary and office supplies.
- Propose improvements to internal processes and procedures for the efficient and effective administration of all office procedures within the project office.
- Keep computerized records of all Service Users who are referred to the project.
- Other duties as assigned by the Project Manager.
Qualifications, Skills and Experience:
- The applicant for the UAE job placement should preferably hold a Bachelors Degree or Diploma or equivalent to completion of the twelfth grade. Along with typing speed of 60 words per minute.
- Three years of experience within similar projects, with minimum 3 years in UAE.
- Middle East experience preferred
- Computer literacy i.e. knowledge of Microsoft Outlook, Word and Excel, PowerPoint and Access.
- Excellent people skills
- Working knowledge of e-mail and Internet
- Experience in Database Management.
- Accurate word processing skills
- Ability to collate information accurately
- Able to work alone and as part of a team
- understanding and practical application of confidentiality
- Able to prioritise work