Jan 08, 2018

Secretary UAE Careers - AECOM

  • AECOM
  • Dubai - United Arab Emirates
Full time Admin, Secretarial and PA Jobs

Job Description

Job Title:  Secretary

Company Name: AECOM  

Location: Dubai, United Arab Emirates (UAE)

 

Key Duties and Responsibilities:

  • The Secretary will provide efficient administrative support to the Project including typing, telephone and reception duties to facilitate effective communication and the efficient running of the Project.
  • Liaise effectively with the Project Manager, Engineers, Site Staffs, and external contacts on behalf of the project office.
  • Coordinate and organize meetings/seminars within the project office, and with external clients, and assist with the preparation of presentations, agendas and minutes.
  • Provide efficient word processing, clerical, photocopying, filing and minute taking duties in respect of the Project.
  • The Secretary will also screen incoming mails and telephone calls, action responses & redirect correspondence where necessary.
  • Organize and coordinate travel requests for the Project Manager and other Engineers, relating to the project where and when required.
  • Maintains confidential records and filing of reports, correspondence and related material for ease of retrieval.
  • Performing secretarial, administrative, organizing and research tasks requiring a sound understanding of organization policy and structure.
  • Coordinating and ordering of stationary and office supplies.
  • Propose improvements to internal processes and procedures for the efficient and effective administration of all office procedures within the project office.
  • Keep computerized records of all Service Users who are referred to the project.
  • Other duties as assigned by the Project Manager.

 

Qualifications, Skills and Experience: 

  • The applicant for the UAE job placement should preferably hold a Bachelors Degree or Diploma or equivalent to completion of the twelfth grade. Along with typing speed of 60 words per minute.
  • Three years of experience within similar projects, with minimum 3 years in UAE.
  • Middle East experience preferred
  • Computer literacy i.e. knowledge of Microsoft Outlook, Word and Excel, PowerPoint and Access.
  • Excellent people skills
  • Working knowledge of e-mail and Internet
  • Experience in Database Management.
  • Accurate word processing skills
  • Ability to collate information accurately
  • Able to work alone and as part of a team
  • understanding and practical application of confidentiality
  • Able to prioritise work

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