The Secretary will provide efficient administrative support to the Project including typing, telephone and reception duties to facilitate effective communication and the efficient running of the Project.
Liaise effectively with the Project Manager, Engineers, Site Staffs, and external contacts on behalf of the project office.
Coordinate and organize meetings/seminars within the project office, and with external clients, and assist with the preparation of presentations, agendas and minutes.
Provide efficient word processing, clerical, photocopying, filing and minute taking duties in respect of the Project.
The Secretary will also screen incoming mails and telephone calls, action responses & redirect correspondence where necessary.
Organize and coordinate travel requests for the Project Manager and other Engineers, relating to the project where and when required.
Maintains confidential records and filing of reports, correspondence and related material for ease of retrieval.
Performing secretarial, administrative, organizing and research tasks requiring a sound understanding of organization policy and structure.
Coordinating and ordering of stationary and office supplies.
Propose improvements to internal processes and procedures for the efficient and effective administration of all office procedures within the project office.
Keep computerized records of all Service Users who are referred to the project.
Other duties as assigned by the Project Manager.
Qualifications, Skills and Experience:
The applicant for the UAE job placement should preferably hold a Bachelors Degree or Diploma or equivalent to completion of the twelfth grade. Along with typing speed of 60 words per minute.
Three years of experience within similar projects, with minimum 3 years in UAE.
Middle East experience preferred
Computer literacy i.e. knowledge of Microsoft Outlook, Word and Excel, PowerPoint and Access.
Excellent people skills
Working knowledge of e-mail and Internet
Experience in Database Management.
Accurate word processing skills
Ability to collate information accurately
Able to work alone and as part of a team
understanding and practical application of confidentiality
AECOM is an American multinational engineering firm that provides design, consulting, construction, and management services to a wide range of clients. AECOM has approximately 87,500 employees, and is number 156 on the 2016 Fortune 500 list. AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow.