Job Summary: The Senior Document Controller – Projects will collect, verify record & store all important documents for ease of retrieval & future references, ensure implementation of effective document control system as per the established guidelines.
Key Duties and Responsibilities:
The SDC will examine & record approved files, drawings or any relevant document; ensure simplicity in tracking the relevant document and undertake actions to protect the documents from theft/fire/misplacement or any other calamity.
Maintain documents register of outgoing, incoming documents in appropriate & approved storing method to facilitate easy retrieval.
To maintain log about list of documents received/pending, regular follow up with concerned person to collect documents to update records.
Ensure submission of copies of approved document & drawings to appropriate staff, sub contractors and suppliers as applicable.
Provide relevant documents of projects as requested by various departments for their perusals and payment follow-ups.
Support the Project Managers in preparation & submit relevant documents related to site operations to avoid work delays. Coordinate with Site supervisor for collection of site documents.
Provide relevant support during ISO Audit and ensure corrective action post findings of Audit.
Perform all other assignments as directed by the Project managers/ Divisional Manager.
Maintain confidentiality of records.
Adhere to all statutory and legal compliances of the company.
Qualifications, Skills and Experience:
The applicant must hold a Diploma in Engineering / Bachelor’s degree in any stream
Four years of experience in similar role within UAE/GCC
Founded in 1960, by H.E. Easa Saleh Al Gurg, KCVO, CBE, the Easa Saleh Al Gurg Group LLC (ESAG), is a multidivisional conglomerate with 27 companies. The Group has a range of diverse product and business interests that predominantly include retail, building and construction, industrial and joint ventures. With an active presence throughout UAE, Oman, Saudi Arabia, and Iraq; its reach stretches across Asia, Middle East, and African continent, parts of America, Australia and New Zealand.
As one of the leading business houses in the U.A.E., ESAG is regional partner to over 370 international brands and principals from across the world. Its portfolio of exclusive brands comprises the likes of Siemens, Osram, British American Tobacco, Dunlop, Armitage Shanks, Viking Johnson, SieMatic, Danfoss, Zanussi, Interfaceflor, Parador, Smeg, and 3M among others. The Group’s key joint ventures include Al Gurg Unilever, Siemens LLC, Al Gurg Fosroc, Arabian Explosives, Al Gurg Smollan, Akzo Nobel Decorative Paints LLC and Siemens Healthcare LLC.