Feb 27, 2018

No Experience Education Coordinator / Administrative Assistant UAE Career Jobs - Chalhoub Group

  • Chalhoub Group
  • Dubai - United Arab Emirates
Full time Admin, Secretarial and PA Jobs Education and Training Jobs

Job Description

Job Title:  Education Coordinator / Administrative Assistant

Company Name: Chalhoub Group  

Location: Dubai, United Arab Emirates (UAE)

 

Job Summary: The Education Coordinator/ Administrative Assistant is responsible for daily coordination of activities related to stationary, collaterals, office supplies, maintenance and implementing the day to day administrative tasks such as communication systems, stationary and office supplies, collaterals, special projects etc

 

Key Duties and Responsibilities:

Administrative and Clerical Tasks

  • Provide courtesy services to visitors/guests
  • Ensure proper usage of common areas such as meeting rooms
  • Assist in preparation of correspondence, reports, and other complex documents
  • Resolve complaints regarding inoperative equipment and/or site related issues
  • Ensure that all communication channels are fully functional at all times
  • Maintain integrity and accuracy of databases
  • Perform other administrative and clerical duties as needed by the department

Procurement Assistance:

  • Source quotations and secure approval after negotiations with supplier(s)
  • Proactively place order with supplier for routine purchase i.e. consumables
  • Follow up with supplier until satisfactory delivery of product and/or service
  • Compare prices, specifications, and delivery dates in order to determine the best bid among potential suppliers.
  • Calculate costs of orders, and charge or forward invoices to appropriate accounts

Other: Additional tasks and responsibilities based on each department’s need.

 

Qualifications, Skills and Experience: 

  • The applicant should preferably have relevant skills, qualifications and experience
  • Very good in Excel (outlook, excel, word & PowerPoint)
  • Analytical & Punctual
  • Good with numbers
  • Flexible
  • Fits the MAKE UP FOREVER (diverse) environment
  • Arabic a must

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