Job Summary: The Document Controller will provide efficient support to the project including but not limited to typing and drafting (correspondences, transmittals etc). Assist the project management team in all administrative and document controlling related support.
Key Duties and Responsibilities:
Liaise effectively with the Resident Engineer, Engineers, Site Staffs, and external contacts on behalf of the project office.
Coordinate and organize meetings/seminars within the project office, and with external clients, and assist with the preparation of presentations, agendas and minutes.
Provide efficient word processing, clerical, photocopying, filing and minute taking duties in respect of the Project.
Screen incoming mails and telephone calls, action responses & redirect correspondence where necessary.
Organize and coordinate travel requests for the Project Manager and other Engineers, relating to the project where and when required.
Maintains confidential records and filing of reports, correspondence and related material for ease of retrieval.
Performing secretarial, administrative, organizing and research tasks requiring a sound understanding of organization policy and structure.
Coordinating and ordering of stationary and office supplies.
Propose improvements to internal processes and procedures for the efficient and effective administration of all office procedures within the project office.
Keep computerized records of all Service Users who are referred to the project.
Other duties as assigned by the Resident Engineer.
Qualifications, Skills and Experience:
The applicant must hold a Bachelor’s Degree, Diploma or equivalent qualification.
At least five years of experience in a similar role
Sound knowledge of Microsoft Outlook, Word and Excel, PowerPoint and Access.
Excellent people skills
Working knowledge of e-mail and Internet
Experience in Database Management.
Accurate word processing skills
Ability to collate information accurately
Able to work alone and as part of a team
understanding and practical application of confidentiality
AECOM is an American multinational engineering firm that provides design, consulting, construction, and management services to a wide range of clients. AECOM has approximately 87,500 employees, and is number 156 on the 2016 Fortune 500 list. AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide. It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow.