Company Name: Mubadala Development Company Enterprise
Location: Abu Dhabi, Arab Emirates (UAE)
Job Summary: The Administrative Officer - Legal & Governance will be an active member of support team, ensuring the delivery of accurate and efficient administrative support to the members of the Legal Unit with dedicated support to the Senior Legal & General Counsel to facilitate the smooth functioning of the Legal Unit.
Key Duties and Responsibilities:
Word processing, including document creation, mark-ups/changes, document completion and administrative drafting (cover letters, memos, etc.)
Maintain the filing system for the Legal & Compliance Unit (manual and electronic) to ensure effective storage and quick retrieval
Provide diary management support by making all arrangements for meetings as instructed and communicate efficiently with all parties
Make travel arrangements for the members of the Legal & Compliance Unit including ticketing, transportation and accommodation
Provide administrative assistance to the members of the Legal & Compliance Unit as required, including photocopying, scanning, oracle requests, email account maintenance and other specific tasks, as directed
Maintain an extremely high level of confidentiality and discretion; demonstrate an appreciation for the delicacy of material and knowledge they may be exposed to whilst completing routine tasks
Prioritize, focus and plan the multiple priorities which will be assigned from the members of the Legal & Compliance Unit to ensure all work is completed in an accurate and timely fashion
Follow all relevant policies, processes, standard operating procedures and instructions so that work is carried out in a controlled and consistent manner
Contribute to the identification of opportunities for continuous improvement of legal administration systems, processes and practices taking into account best practice, improvement of legal administration processes, cost reduction and productivity improvement
Assist in the preparation of timely and accurate reports to meet requirements, policies and standards
Qualifications, Skills and Experience:
The applicant must hold a Bachelor’s Degree in Business Administration or other related field
Two years of relevant experience in a professional services company with preference given to prior legal experience
Advanced Communication skills
Has knowledge of best practice customer service, including quality and timeliness of service
Has knowledge of standard administrative and secretarial procedures and responsibilities including document creation and management, inventory management and team work
Can demonstrate advanced skills operating relevant administrative software (e.g. Word processing, spreadsheet, database management, presentation programs, and other business specific software)
Mubadala is an investment and development company supporting the diversification of the Abu Dhabi economy through active global operations and capital deployment in multiple sectors. Wholly owned by the Government of Abu Dhabi, Mubadala was created in 2002 to generate sustainable financial returns for its shareholder and deliver socioeconomic benefits to the emirate. It has a portfolio valued at AED 246.4 billion (US 67.1 billion), and assets in more than 20 countries.
The company works in partnership with world-class organizations to build integrated global businesses and establish investment platforms, strengthening Abu Dhabi’s competitive position in sectors such as aerospace, semiconductors, metals & mining, oil & gas, renewables, information & communications technology, healthcare, real estate & infrastructure, utilities, and defense services.