Apr 03, 2018

Entry Level Administrative Officer - Legal & Governance Job Opportunities - Mubadala Development Company Enterprise

  • Mubadala Investment Company
  • Abu Dhabi - United Arab Emirates
Full time Admin, Secretarial and PA Jobs Legal and Tax Jobs

Job Description

Job Title:  Administrative Officer - Legal & Governance

Company Name: Mubadala Development Company Enterprise

Location: Abu Dhabi, Arab Emirates (UAE)


Job Summary: The Administrative Officer - Legal & Governance will be an active member of support team, ensuring the delivery of accurate and efficient administrative support to the members of the Legal Unit with dedicated support to the Senior Legal & General Counsel to facilitate the smooth functioning of the Legal Unit.


Key Duties and Responsibilities: 

  • Word processing, including document creation, mark-ups/changes, document completion and administrative drafting (cover letters, memos, etc.)
  • Maintain the filing system for the Legal & Compliance Unit (manual and electronic) to ensure effective storage and quick retrieval
  • Provide diary management support by making all arrangements for meetings as instructed and communicate efficiently with all parties
  • Make travel arrangements for the members of the Legal & Compliance Unit including ticketing, transportation and accommodation
  • Provide administrative assistance to the members of the Legal & Compliance Unit as required, including photocopying, scanning, oracle requests, email account maintenance and other specific tasks, as directed
  • Maintain an extremely high level of confidentiality and discretion; demonstrate an appreciation for the delicacy of material and knowledge they may be exposed to whilst completing routine tasks
  • Prioritize, focus and plan the multiple priorities which will be assigned from the members of the Legal & Compliance Unit to ensure all work is completed in an accurate and timely fashion
  • Follow all relevant policies, processes, standard operating procedures and instructions so that work is carried out in a controlled and consistent manner
  • Contribute to the identification of opportunities for continuous improvement of legal administration systems, processes and practices taking into account best practice, improvement of legal administration processes, cost reduction and productivity improvement
  • Assist in the preparation of timely and accurate reports to meet requirements, policies and standards


Qualifications, Skills and Experience:

  • The applicant must hold a Bachelor’s Degree in Business Administration or other related field
  • Two years of relevant experience in a professional services company with preference given to prior legal experience
  • Advanced Communication skills
  • Has knowledge of best practice customer service, including quality and timeliness of service
  • Has knowledge of standard administrative and secretarial procedures and responsibilities including document creation and management, inventory management and team work
  • Can demonstrate advanced skills operating relevant administrative software (e.g. Word processing, spreadsheet, database management, presentation programs, and other business specific software)


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