Apr 19, 2018

Fresher Associate Accountant Job Opportunities - Chalhoub Group

  • Chalhoub Group
  • Dubai - United Arab Emirates
Full time Accounting and Auditing Jobs Banking and Financial Services Jobs

Job Description

Job Title:  Associate Accountant

Company Name: Chalhoub Group 

Location: Dubai, United Arab Emirates (UAE)

 

Job Summary: The Associate Accountant should be a highly qualified young accounting professional with Accounting certifications to work with the Chalhoub corporate Accounting team. The Associate Accountant follows policies and procedures related to recording of supplier invoices and reconciliation of supplier statements, and participate in assistance for financial and KPI reporting.  In their endeavor to excellence, the fundamental values all our employees must possess are Commitment, Integrity, Empathy and Flexibility

 

Key Duties and Responsibilities: 

Accounts Payable:

  • Follow the policies, procedures and controls relating to recording/matching & approving of goods invoices.
  • Follow the policies, procedures and controls relating to approving of RTV to goods suppliers.
  • Check the completeness of all documentation provided by document controller/accounting desk control.
  • Follow the policies, timelines & controls to book invoices for Non-goods suppliers with utmost accuracy.
  • Prepare reconciliation for assigned suppliers, freight forwarders, customs, with the required supporting documentation and submit to Senior/Chief Accountant.
  • Adhere to the reconciliation schedule for all assigned suppliers or companies as the case may be.
  • Escalate all reconciling items as per the escalation matrix.
  • Responsible for providing all supporting documentation required for processing any payment for assigned suppliers.
  • Assume responsibility for insurance claims for lost and damaged goods for assigned suppliers.
  • Responsible for allocation of all prepayments made to assigned suppliers.
  • Responsible for working on AP aging particularly items/suppliers which are overdue.
  • Participates in month-end and book closure procedures & provide assigned reports to senior/chief accountant.
  • Participate and support the implementation and maintenance of the Oracle ERP.
  • Provide assistance in ensuring the work and deadlines of fellow team members is completed during periods of leave as directed by the Senior & Chief Accountant – Non-Allied Goods P2P.           

Employee Accounts:

  • Travel reimbursement forms of Employees account
  • Receives Travel Expense forms from Employees
  • Verifies Tournee and the actual trip and the advance provided and supporting documents with appropriate approvals
  • Checks the claims and currency conversion applied
  • Prepares the Trip reimbursement summary
  • Books the expenses in EBS - Oracle
  • Forwards the documents to CA / SA for review before presenting for payment
  • advise
  • Employees other Expenses and Claims like reception expenses, seminar expenses are also claimed in the same manner as employee’s trip expenses
  • HSBC Corporate cards for relevant companies
  • Prepares HSBC Corporate credit card amount summary payable to Bank and forwards to payment team
  • Receives expense details, books and allocates it against payment
  • Updates pending corporate card expense claims to be received in excel and sends it to financial Analyst on monthly basis for follow up with commercial / marketing staff

Payroll related:

  • Updates employees accounts for all expenses every month and forward employees Statement to payroll team for deduction
  • Circulate email of employees who are leaving to all accountants and updates the statement for any further deductions and forwards it to payroll team
  • Provides monthly summary of unliquidated employee’s trip advances to reporting accountant for accruals
  • After monthly closing, provides Employee GL details to the reporting accountant to be included in their monthly schedule
  • Request MDM to create new Employee segments in EBS
  • Request IT to create new Employee as Supplier in EBS – to check if this should be transferred to AP Accountant

PRO Advances:

  • HR requests for advances from accountant and accountant forwards it for approval
  • On receipt of approval, forwards it for payment
  • Receives expenses summary from PRO which is checked, booked and allocated
  • Reconciles advance and expenses booked on monthly basis

Sales / Collections / rents and Reporting

Cash and credit card reconciliation

  • Prepare consolidated credit card and cash collection reconciliation relating to the previous business day for the assigned shops;
  • Identify discrepancies in expected cash collection and actual cash deposited in the bank by Trans Guard;
  • Identify discrepancies in expected credit card collection and actual settlement by the acquiring bank;
  • Prepare all journal entries relating to cash and credit card collections and submit to the Chief Accountant – Retail Accounting for review, before 6.30pm;
  • Prepare and submit to the Chief Accountant – Retail Accounting for all assigned shops a review of manual invoices issued and posted, ensuring the analysis has been agreed to the manual invoice control account in the general ledger. Ensure all manual invoices are obtained from shops and filed in the appropriate filing folder for reference and review purposes.

Other tenders’ reconciliation

  • Prepare and submit to the Chief Accountant – Retail Accounting for all assigned shops a review of gift voucher transactions, ensuring the analysis has been agreed to the gift voucher control account in the general ledger. Ensure all gift vouchers are obtained from shops and filed in the appropriate filing folder for reference and review purposes.
  • Prepare and submit to the Chief Accountant – Retail Accounting for all assigned shops a review of credit notes issued and redeemed, ensuring the analysis has been agreed to the store credit control account in the general ledger.
  • Prepare and submit to the Chief Accountant – Retail Accounting for all assigned shops a review of layaway deposits issued and redeemed, ensuring the analysis has been agreed to the manual invoice control account in the general ledger.

Statement of Financial Position monitoring for bank and tender accounts

  • Preparation of cash on hand and credit card receivable schedules for all assigned shops at least on a monthly basis during book closure.
  • Ensure closing of bank reconciliations for all retail companies within the stipulated timeframe communicated for book closure.

Auditing and control

  • Explain and resolve queries pertaining to cash and credit card collection to the auditors on timely basis;
  • Provide all the documents required by the auditors to perform sales certification

Accounts Receivable

  • Raise third party invoices, credit notes, debit notes into computer system using defined computer programs
  • Allocation of receipts from customers
  • Raise recharge invoices to third parties
  • Reconcile records with third party customers
  • Sent statement of accounts to third party customers
  • Sent collection follow-ups to all customers
  • Liaise with commercial team regarding collection issues
  • Prepare monthly aging of receivables
  • Prepare audit requirements under Inter-company scope
  • Verify the accuracy of invoices and other accounting documents and records

Intercompany:

  • Raise Intercompany invoices, credit notes, debit notes into computer system using defined computer programs
  • Book invoices from Intercompany suppliers
  • Raise recharge invoices to Intercompany
  • Reconcile records with inter-company customers and suppliers
  • Prepare and update records for checks’ requests and invoices for payment to Inter-companies
  • Prepare audit requirements under Inter-company scope

Treasury / Fixed Assets and Payments

  • Compile data and prepare a variety of reports
  • Allocate payments in oracle and raise online bank transfers
  • Prepare and update records for checks’ requests and invoices for payment
  • Coordinating with suppliers for allocation of payments in their records
  • Payment vouchers are filed properly for future retrieval purposes
  • Prepare cash position on a daily basis and release payments based on availability of funds
  • Assist in performing monthly bank reconciliations

Data entry, Book keeping and Audit

  • Enter data into computer system using defined computer programs (Oracle)
  • Verify the accuracy of invoices and other accounting documents and records
  • Update and maintain accounting journals, ledgers and other records detailing financial business transactions (e.g., disbursements, expense vouchers, receipts, accounts payable)
  • Provide auditors with the sample documents they select for testing
  • Any other assistance required for completion of the audit

 

Qualifications, Skills and Experience:

  • One to two years’ experience
  • Linguistic Skills: Fluent in English, Arabic is a plus.

 

 


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