Job Summary: The Personal Assistant will be responsible for assisting the Retail Director & Business Development Director. She/he will also interact among the Retail, Wholesale & Business Development teams to provide best service and secure accurate information among the departments.
Key Duties and Responsibilities:
Provides professional support to the Retail Director & Business Development Director to help to make the best use of their time by dealing with secretarial/administrative tasks
Prepares presentations, reports and verbal or written correspondence on behalf of the Retail Director & Business Development Director.
Coordinates the Retail, Wholesale & Business Development Departments.
Handles secretarial/administrative tasks
The Personal Assistant also manages the calendar and independently schedules appointments.
Manages emails of Retail Director & Business Development Director (answer, archive).
Helps in coordinating the department (vacation, trainings…).
Organizes travel requirements for Directors & direct reports.
Screens incoming calls and correspondence and responds, independently, when possible.
Prepares records such as agendas, notices, minutes, and resolutions for corporate meetings.
Directs preparation of records such as agenda, notices, minutes and resolutions for meetings.
Takes and transcribes dictation compose and prepares confidential correspondence, reports, and other complex documents.
Creates and maintains database of files.
Coordinates with Retail, Wholesale & Business Development teams.
Arranges programs, events, or conferences by arranging the facilities, the caterer, issuing information or invitations, coordinating speakers, and controlling the event budget.
Coordinates with Retail, Wholesale and Business Development departments to ensure effective communication.
Manages special projects on behalf of the Marketing and Communication Director.
Qualifications, Skills and Experience:
The Personal Assistant should have relevant qualifications
Richemont owns several of the world's leading companies in the field of luxury goods, with particular strengths in jewellery, luxury watches and premium accessories. The Group’s luxury interests encompass several of the most prestigious names in the luxury industry including Cartier, Van Cleef & Arpels, Piaget, Vacheron Constantin, Jaeger-LeCoultre, IWC Schaffhausen, Panerai and Montblanc.