Apr 30, 2018

Office Manager Job Placement - BAC Middle East

  • BAC Middle East
  • Dubai - United Arab Emirates
Full time Admin, Secretarial and PA Jobs Management and Executive Jobs

Job Description

Job Title:  Office Manager

Company Name: BAC Middle East

Location: Dubai, United Arab Emirates (UAE)

 

Job Summary: The Office Manager must have 5/6 years of work experience in secretarial/admin domain and should be computer-literate. References are required.

 

Key Duties and Responsibilities:  

  • Serve as the point person for office manager duties including:
    • Maintenance
    • Mailing
    • Supplies
    • Equipment
    • Bills
    • Errands
    • Shopping
  • Schedule meetings and appointments
  • Organize the office layout and order stationery and equipment
  • Maintain the office condition and arrange necessary repairs
  • Partner with HR to update and maintain office policies as necessary
  • Organize office operations and procedures
  • The Office Manager will coordinate with IT department on all office equipment
  • Ensure that all items are invoiced and paid on time
  • Manage contract and price negotiations with office vendors, service providers and office lease
  • Manage office G&A budget, ensure accurate and timely reporting
  • Provide general support to visitors
  • Assist in the onboarding process for new hires
  • Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
  • Liaise with facility management vendors, including cleaning, catering and security services
  • Plan in-house or off-site activities, like parties, celebrations and conferences

 

Qualifications, Skills and Experience:

  • The applicant must hold a High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
  • Proven experience as an Office manager, Front office manager or Administrative assistant
  • Knowledge of office administrator responsibilities, systems and procedures
  • Proficiency in MS Office (MS Excel and MS Outlook, in particular)
  • Hands on experience with office machines (e.g. fax machines and printers)
  • Familiarity with email scheduling tools
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills in a fast-paced environment
  • A creative mind with an ability to suggest improvements

Apply Now