May 05, 2018

Admin Jobs - Executive Assistant - Chalhoub Group

  • Chalhoub Group
  • Dubai - United Arab Emirates
Full time Admin, Secretarial and PA Jobs

Job Description

Job Title:  Executive Assistant

Company Name: Chalhoub Group

Location: Dubai, United Arab Emirates (UAE)


Job Summary: The Executive Assistant provides high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.


Key Duties and Responsibilities:

  • Organizational and Executive Assistance
  • Manage the Manager's diary and appointments
  • Screen incoming calls and correspondence and responds independently when required
  • Review selected documents that come to the Office of the Chief Officer Consumer & Innovation Strategies and make recommendations for action
  • The Executive Assistant will work closely with relevant individuals, departments, and external customers and suppliers on Chief Officer Consumer & Innovation Strategies behalf and ensure smooth and efficient communication flow
  • Assist in presentations and other reports and documents as needed
  • Manage in coordination with travel department travel plans, itineraries, expenses and travel-related documents
  • Assist in planning and organising visits of selected visitors
  • Create and maintain database and spreadsheet files
  • Follow-up on progress of directives and projects managed by the Chief Officer Consumer & Innovation Strategies
  • Conduct research and prepare statistical reports
  • Arrange and coordinate events etc. when required
  • File and retrieve corporate documents, records, and reports
  • Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.


Qualifications, Skills and Experience:

  • The Executive Assistant should hold a University Degree
  • Three to five years of relevant experience
  • Linguistic Skills- English
  • Show Commitment, Integrity, Empathy and Flexibility


Behavioural Competencies

  • Achievement Drive and Initiative: The drive to meet and exceed goals and standards of excellence in spite of obstacles, lack of support, opposition or discouragement; the ability to take prompt actions to achieve goals beyond requirements, to seek out new responsibilities and acts on opportunities
  • Passes on relevant messages when required and follows this up
  • Demonstrates energy and enthusiasm in his/her work
  • Takes personal responsibility for own objectives
  • Takes initiative to achieve results in well known contexts or situations
  • Takes appropriate action at crunch times
  • Analytical Thinking and Problem Solving: The ability to approach data and situations logically, to break down problems into their component parts and look for underlying causes or thinking through the consequences of different courses of action
  • Lists things in order of priority
  • Takes the time to analyze data and develop a holistic view of the situation
  • Analyses relationships between different aspects of a situation or problem
  • Creates solutions to deal with problems
  • Communication: The ability to plan and deliver communications in an impactful, persuasive and tactful way
  • Expresses ideas in a concise, well-structured way, adapted to the audience
  • Varies tone, pace and volume to enhance communication
  • Informs all relevant parties about developments and plans
  • Uses various forms of communication for best impact
  • Shows the logic of an argument and how it hangs together
  • Concern for Quality: The ability to check processes and tasks accurately and to ensure high quality standards and output
  • Ensures work is presented attractively and professionally
  • Checks own work for mistakes before completion and submission of tasks
  • Checks accuracy of facts and figures
  • Completes all work according to procedures and standards
  • Consistently updates checklists, schedules, calendars, etc. to ensure that small details are not overlooked
  • Partnering and Team Working: The ability to build and maintain positive and effective relationships as well as to value the opinion of others
  • Helps others cope with work demand
  • Is enthusiastic to work with others
  • Recognizes and values diversity
  • Planning and Organizing: The ability to plan and prioritize work to manage time effectively and accomplish assigned tasks
  • Approaches work in a methodological manner
  • Determines short- or mid-term goals and plans work
  • Coordinates with other departments to define plans and responsibilities
  • Works methodically in line with schedule


Technical Competencies:

  • Administration
  • Customer Care/ Service
  • Office Technology
  • Technical Expertise

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