May 08, 2018

Rental Administrator Jobs - Commercial Automotive & Heavy Equipment - FAMCO Al Futtaim

  • Al Futtaim Group
  • Dubai - United Arab Emirates
Full time Admin, Secretarial and PA Jobs Automotive and Motor Vehicle Jobs Purchasing Jobs Aviation, Transportation & Logistics

Job Description

 

Job Title:  Rental Contract Administrator - Commercial Automotive & Heavy Equipment - FAMCO Al Futtaim

Company Name: Al Futtaim Private Company LLC

Location: Dubai, United Arab Emirates (UAE)

 

Key Duties and Responsibilities:  

Planning

  • Contract Review: Establish initial lines of communications with Customers and Clients, ensure prices and delivery schedule are as quoted / per Master Contract / Agreement, identify and prioritise other “deliverables”, e.g.: QA/QC and / or HSE Plan, and promptly highlight differences / risks, etc. to the Contract Manager.
  • Contract Administration: Establish individual files and tracking procedures for deliveries, other “Deliverables”, invoicing and payments, etc.  Ensure Customers and Clients receive regular and accurate updates on deliveries and details of the cause of any delays.  Coordinate with Customers and Clients to ensure satisfactory Contract performances
  • Claim Investigation / Special Projects: Ensure all claims are fully documented and reported on in a timely manner.  Elevate action to Contract Manager / Senior Management as necessary.
  • Cross Functional Support / Training: Assist other Departments, e.g.: Logistics / Finance as necessary.

Organisation & Communication:

  • Organize implementation of effective Contract Administration processes and procedures on multiple Contracts.
  • Maintain effective communications with Clients, Customers and Suppliers, etc.

Contract Management:

  • Maintain accurate and current files, documentation and other records.
  • Assist the Contract Manager and Logistics Manager with management of shipments from point of order to delivery at final destination.
  • Ensure prompt decisions on Claims. Ensure timely closeout action.

Reporting & Compliance:

  • Prepare and distribute scheduled and ad hoc reports in a timely manner.
  • Maintain compliant records of Contract Management related activities for future reference or audit purposes.
  • Report instances of Supplier unsatisfactory performance to Procurement Manager in a timely manner.

 

Qualifications, Skills and Experience:

  • The Rental Administrator should have three to five years of procurement, supply, inventory and logistics administration across multiple facilities / disciplines within the Middle East, ideally, in relation to US Government contracting and subcontracting (ISO standards, FAR and DFAR regulation) and / or within the Automotive industry.
  • Commercial automotive / heavy equipment would be ideal.
  • Experience with working on multiple commodities and variety of services, with proven ability in contract and purchasing negotiations
  • Experienced PC User, familiar with ERP systems such as SAP, MS Office, MS Project, email and Internet
  • Knowledge and application of industry standard procurement processes and procedures.
  • Ability to work independently, where necessary with little supervision and be capable of advising / making best business practice decisions.
  • Knowledge and application of industry standard procurement processes and procedures.
  • Ability to work independently, where necessary with little supervision and be capable of advising / making best business practice decisions.

 


Apply Now