May 12, 2018

Receptionist Diploma Jobs - Parsons

  • Parsons
  • Abu Dhabi - United Arab Emirates
Full time Admin, Secretarial and PA Jobs

Job Description

Job Title:  Receptionist

Company Name: Parsons

Location: Abu Dhabi, United Arab Emirates (UAE)

 

Job Summary: The Receptionist performs various administrative, clerical, data collection, data entry, and report writing tasks. Assignments require a working knowledge of standard Company processes and proficiency in utilizing related PC software.

 

Key Duties and Responsibilities:  

  • Responsible for greeting visitors. Maintains visitor sign-in book.
  • Answers incoming calls, screens callers and directs calls accordingly. May take and relay messages as necessary.
  • Maintains the Corporate Directory. Updates phone numbers and location of the staff.
  • Originates correspondence and reports not requiring the personal attention of immediate supervisor.
  • Receives and logs incoming parcels and takes care of outgoing parcels.
  • The Receptionist receives, sorts, and distributes mail.
  • May coordinate physical space requirements for the assigned unit. Initiates requests for PCs and telephones.
  • Maintains and updates information on Safety and Employment/Labor Relations bulletin boards.
  • Acts as Emergency 911 Desk Respondent.
  • Encourages safe and secure work environment and practices.
  • Adheres to corporate security standards and policies.
  • Coordinates office supply order and distribution.
  • The Receptionist also coordinates conference room schedules.
  • Coordinates and/or schedules any special conference room requests (i.e. projectors, video teleconferencing, easels, catering, etc).
  • Maintains appearance of conference rooms/break areas/common areas.
  • Processes OCR’s for vendor invoices and submits for payment.
  • Attends scheduled facility team meetings and assists with facility project work.
  • Perform other responsibilities associated with this position as may be appropriate.

 

Qualifications, Skills and Experience:

  • The Receptionist must be a Diploma holder.
  • At least two years of experience in a good organization in the UAE.
  • Good written and oral communication skills in English. Spoken Arabic will be an advantage.
  • Good organizational and interpersonal skills.
  • Proficiency in the use of computer and MS Office, particularly Word and Excel.

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