Job Title: Procurement Assistant
Company Name: Emirates Flight Catering
Location: Dubai, United Arab Emirates (UAE)
Key Duties and Responsibilities:
- Prepare reports by collecting, analysing and summarising data/information.
- Use expertise to analyse data and provide relevant insights that support business decision making.
- Prepare data driven presentations on department and individual KPI’s that are visual and engaging
- Track, manage and store electronic documentation maintaining audit trails and version control
- Map existing and new procurement processes in tools such as Visio
- Run quick quote exercises in Coupa to support low value sourcing in an efficient and timely manner
- The Procurement Assistant will also evaluate and compare vendors and proposals submitted trough Coupa
- Support supplier engagement activities including training, communication and collection of required documentation
- Support contract management activities including authoring, storing and reporting
- Communicate with internal and external stakeholders of any level
- Identify new ways of working and drive continuous improvement
- Maintain stringent quality standards
- The Procurement Assistant will also drive collaboration and consistent ways of working within the department
- Provide progress reports with insights in to departmental and individual performance
- Advise team on current updates and new initiatives within Procurement department.
- Identify opportunities and implement actions to achieve greater efficiencies.
- Effectively engage with internal stakeholders on a regular basis.
- Maintain open channels of communication within the department and with other departments.
Qualifications, Skills and Experience:
- The applicant must hold a Senior Secondary School certificate or Diploma in any field
- Three years of experience in Procurement / Data Analytics
- High standards of verbal and written communication in English (must have)
- Strong presentation and report writing capabilities (must have)
- Strong analytical skills using MS Excel - vlookup etc. (must have)
- Strong planning and organisational skills with the ability to multi-task and manage time effectively (must have)
- Demonstrated ability to maintain constructive relationships with others (must have)
- Knowledge and experience of using key procurement technology – e.g. Spend analytics, eSourcing, P2P (must have)
- Knowledge and experience of supporting productivity tools - e.g. Smartsheet, Visio (preferred)