Jun 15, 2018

No Experience Project Secretary Jobs - Amec Foster Wheeler

  • Amec Foster Wheeler
  • Abu Dhabi - United Arab Emirates
Full time Admin, Secretarial and PA Jobs

Job Description

Job Title:  Project Secretary 

Company Name: Amec Foster Wheeler

Location: Abu Dhabi , United Arab Emirates (UAE)

 

Job Summary:  Wood is currently recruiting for a Project Secretary to join Dalma Gas development project. The role will consist of providing a comprehensive secretarial and administrative service to the Project Manager and other senior staff to assist in pursing project business objectives.

 

Key Duties and Responsibilities: 

  • Diary management
  • Arrange accommodation and facilities for meeting and organise refreshments as required
  • Organise overseas travel, hotel arrangements, itineraries, visas, car hire
  • Set up and maintain filing system following corporate standard
  • Receive incoming mail by post and logging in all correspondence into project log. Re-route correspondence to appropriate section
  • Receive visitors where appropriate
  • Type correspondence, minutes, procedures, presentations, reports, documents etc where terms may be technical or complex; adjust spelling, punctuation and grammar as appropriate
  • Combine material from a number of sources in order to produce reports and distribute as required
  • Screen incoming telephone calls; where appropriate answer routine queries and/or refer to alternative source
  • Prepare and maintain spreadsheets
  • Prepare graphical material for presentations including slide shows
  • Organise and maintain stationery supplies
  • Set up and maintain project telephone list
  • Organise telephone/PC moves as required
  • Photocopying and maintaining supplies of paper and toner for photocopiers. Be able to fix routine maintenance problems of photocopiers, and liaise with Print Room to resolve more complex problems
  • Organise courier services as required
  • Organise project social events
  • Be central point of contact for all visitors to project

 

Qualifications, Skills and Experience: 

  • Fully conversant with MS Word, Excel, Powerpoint, Microsoft Outlook
  • Good PC skills required
  • Must be flexible and able to work on own initiative
  • Good verbal communication skills
  • Attention to detail
  • Proven administrative experience
  • Numerical skills

Apply Now