Jun 27, 2018

Executive Secretary (Personal Assistant) UAE Jobs - KEO

  • KEO
  • Abu Dhabi - United Arab Emirates
Full time Admin, Secretarial and PA Jobs Management and Executive Jobs

Job Description

Job Title:  Executive Secretary (Personal Assistant)

Company Name: KEO

Location: Abu Dhabi, United Arab Emirates (UAE)

 

Job Summary:  The Executive Secretary (Personal Assistant) will be responsible for providing high-level administrative support to the Executive - Design Division through performing clerical functions such as diary management, preparing correspondence, receiving visitors, arranging conference calls and schedule meetings while ensuring high levels of diplomacy, confidentiality and projecting a professional image.

 

Key Duties and Responsibilities: 

  • Prepare letters, reports, memos, minutes of meetings, invoices, financial/variation statements or other documents using word processing, spreadsheet database or presentation software.
  • Conduct research, compile data and prepare papers for consideration and presentation by executives, committees and directors.
  • Read and analyze incoming memos, letters, submissions and reports to determine their significance and plan their distribution.
  • Answer phone calls and direct calls to appropriate parties or take messages.
  • Perform general office duties, such as monitoring office supplies, maintaining records, management of database systems, and monitoring timely submission of reports.
  • File and retrieve corporate documents, records and reports.
  • Receive, sort and distribute incoming correspondence, including faxes and email.
  • Make travel arrangement for the executives and manage executive diaries.

 

Qualifications, Skills and Experience: 

  • Partnered with a Bachelor Degree or Diploma in Administration or equivalent, the successful candidate will be comfortable working in a fast paced executive setting and possess excellent communication skills.
  • To be successful in this role we envision that you will bring a minimum of 5 years’ career experience coupled with advanced proficiency in MS applications.
  • Experience working within the Gulf Region is essential whilst a background in the engineering, architectural or construction industry would be viewed favourably.

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