Mace is an international consultancy and construction company that has delivered world class projects since 1990. Today we employ over 5,000 people across five global hubs in Europe, Middle East North Africa & India, North America, Asia Pacific and Sub-Saharan Africa.
Mace Macro offers a complete Facilities Management service for companies anywhere in the world. Operating as a consultancy, managing agent or principal contractor, with a client base that includes global brands in over 30 countries.
Four simple values guide our behaviour in our pursuit of a better way; Safety First, Client Focus, Create Opportunity, Integrity. We aim to attract the best and brightest people, whatever their background, to bring new perspectives to some of the most challenging and inspiring projects around the world
Job Summary: The Finance Assistant will assist in the management and monitoring of the financial performance of Mace Macro International. To provide the Client Services Finance Manager with accurate financial data at regular intervals and on an as required basis. Reporting will include the production of both internal & external client accounting report packs. Full training will be given.
Key Duties and Responsibilities:
Produce monthly Client Management Packs for various clients for presentation to the relevant Contract Managers and Portfolio Director
Assisting in the production of monthly departmental Management Accounts / Financial Review packs for Macro International for presentation at monthly departmental financial reviews with
department heads and Portfolio Directors
Assisting in reconciling Balance Sheet Accounts on a monthly basis
Assisting in the production of a monthly cash low Forecasts to be submitted to the Finance Manager for review and submission to the Senior Management Team
Validating client invoices in accordance with client agreed processes and procedures
Monitor Payment process ensuring weekly payment runs are sent on time and in accordance with the Monthly Cashflow forecasts
Ensure all PO’s are raised and coded to correct nominal codes and assist local FM’s with any training issues on Proactis for the particular clients
Assist in the production of monthly and yearly Management and Statutory Accounts in accordance with Mace Group financial deadlines
Liaise with Mace Group head office finance teams where necessary
Providing ad-hoc reports on an as required basis
Ensuring at all times that they carry out their work safely and with due regard for others in accordance with HS&E procedures and instructions, contractual, legislative and local requirements
Reporting immediately any non-conformance, unsafe act or unsafe condition to line management for investigation and corrective action.
Reporting immediately to line management if they sustain an injury or become ill whilst at work, or where they are directly involved in or witness any serious incident, dangerous occurrence or significant environmental pollution incident
Notifying line management of any identified or suggested opportunity for improvement of the HSEMS and associated health, safety & environmental risk controls
Contribute to continually improving the reporting capability of the systems and avoid manual re-work where ever possible
Attending regular Finance meetings with all members of the Macro International Finance Team
Challenge current practice, looking to improve processes where ever possible, whilst bearing in mind potential impact to any agreed client processes and procedures
Always utilize head office systems
Providing further support as and when required
Work in a proactive manner
Maintain good working relationships with all clients, suppliers, corporate accounts team and the management team ensuring as a minimum a satisfactorily level of service is always provided
Qualifications, Skills and Experience:
The applicant must hold a degree qualification or equivalent is preferred
Professional memberships are an advantage but are not essential
1-3 years minimum experience in similar role
Articulate, Highly numerate with good analytical skills
Strong Double entry skills and knowledge of accruals & prepayments
Strong Microsoft Office skills especially Excel to Advanced level
The ability to communicate with staff, clients and suppliers at all levels
Ability to work under self direction or as part of a team
Mace is an international consultancy and construction company that has delivered world class projects since 1990. Today we employ over 5,000 people across five global hubs in Europe, Middle East North Africa and India, North America, Asia Pacific and Sub-Saharan Africa.