Job brief We are looking for a reliable Office Administrator. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently.
The tasks of the office administrator will include bookkeeping, HR administration, office supply procurement etc.
The ideal candidate will be competent in prioritizing and working with little supervision. They will be self-motivated and trustworthy.
The office administrator ensures smooth running of our company’s office and contributes in driving sustainable growth.
Responsibilities • Coordinate office activities and operations to secure efficiency and compliance to company policies • Coordinate Insurance policy renewal, obtain quotes and gather relevant information to process new policies. • Maintain personnel files and assist in the visa renewals. • Manage agendas/travel arrangements/appointments etc. for the upper management • Manage phone calls and correspondence (e-mail, letters, packages etc.) • Support budgeting and bookkeeping procedures • Create and update records and databases with personnel, financial and other data • Track stocks of office supplies and place orders when necessary • Submit timely reports and prepare presentations/proposals as assigned • Assist with banking where necessary (Cheque deposits). • Assist colleagues whenever necessary
Requirements • Proven experience as an office administrator, office assistant or relevant role • Outstanding communication and interpersonal abilities • Excellent organizational and leadership skills • Familiarity with office management procedures and basic accounting principles • Excellent knowledge of MS Office and office management software (ERP etc.) • Qualifications in secretarial studies will be an advantage High school diploma; BSc/BA in office administration or relevant field is preferred